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Importing Compliance Information Into DMS

October 18, 2019

Tenant event data in the DMS Authority Online Management System is utilized for:

1.    HUD Tenant Data submission

2.    Potential point deductions for the owner and management company

3.    Market information for submitted applications

In an effort to ensure accuracy and increase efficiency, DMS offers users the option to import tenant event data into the system rather than manually entering it. The AHFA Online Import Instructions lists required tenant events that will be imported, but is not all inclusive. 

If you choose to import, the following information will be validated, meaning that DMS will make sure the XML file has: 

  • Correct project
  • Award number
  • BIN number
  • Number of units
  • Certification year
  • If the unit is occupied or vacant depending if the event is a move-in, transfer-in, move-out, or transfer-out

Users must confirm that all tenant event data has been correctly entered, click “Update”, and correct any errors (if they exist) before finalizing the certification year. Tenant event data that is NOT imported must be entered manually.

Simply uploading a successful XML file and finalizing the year will not run the necessary compliance checks nor generate the error or warning report. DMS does not complete a compliance check without clicking “Update” on the Tenant Event screen for EACH event that is imported. Be sure each event has been updated before finalizing the year for a property.

If you have any questions about importing compliance information in DMS, contact [email protected].