Post-Award Details
From the date of the reservation, the applicant has time constraints (outlined in the reservation letter) set forth in which to submit certain documentation. Failure to submit any one or more of the items by the deadline may cause the reservation to be terminated, unless the owner obtains an approved extension from AHFA prior to the deadline.
The owner is responsible for submitting certain documentation to AHFA. Please see Reservation and Pre-Construction/Davis Bacon details below for additional documentation, including Extension Request Forms.
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The Housing Credit Qualified Allocation Plan (QAP), Section H. Notices and Communications, states “Each applicant or recipient is solely responsible for designating correct contact information in the Application and for updating that designation as needed.” To be consistent with the Housing Credit QAP, AHFA requires that an AHFA Multifamily Change of Contact and Address Notification Form be submitted immediately upon an applicable change. In addition, all Applications affected by the change must be updated in the DMS Online Portal with the new contact and/or address information immediately.
A copy of the completed form must be submitted by email to [email protected].
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For HOME properties only
Once the owner receives the FINAL Certificate(s) of Occupancy for ALL buildings, please contact the assigned AHFA HOME Closer to request a closing package. The following documents, along with others from the closing package, must be submitted prior to the loan closing.
Accessibility Certifications (at Placed in Service)
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Reservation
The owner is responsible for submitting the following documentation to AHFA by the deadlines outlined in the Reservation Package. The following list may not be all inclusive, please refer to your Reservation Letter for complete details.
HUD Lease Addendum Violence Against Women and Justice Department Reauthorization Act of 2022
Quarterly Progress Reports (See Construction tab below)
Post-Funding
After notification and prior to the issuance of the reservation package, applicants selected for awards will have thirty (30) days to submit a Certificate of Existence from the Secretary of State and IRS Form #SS-4 Assignment of Employer Identification Number.
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Environmental Assessment
Construction Cost Estimate Summary--Acquisition/Rehabilitation
Accessibility Certifications (prior to Construction)
Design Quality Standards & Construction Manual
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All HOME and Housing Trust Fund projects are required to comply with the requirements of the Build America, Buy America (BABA) Act, and all applicable rules and notices, as may be amended.
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All Davis-Bacon HOME projects are required to submit payroll and certifications electronically through the Elation System at https://www.elationsys.com/APP/. Recorded Webinar Sessions and How to Links are available for training at Get Started/Help (elationsys.com). For questions concerning labor reporting to AHFA, please contact Sharon Radford at 334.244.9200 or [email protected].
Davis-Bacon Handouts
Posters
AHFA requires the following documents to be posted on the project site clearly visible to anyone entering the site to view for the duration of the project.
Wage Decision List (Given at Pre-Construction Conference)
Section 3
Regulation 24 CFR Part 75 Requirements. Section 3 benchmark notice: 25% of all labor hours must be performed by Section 3 workers. 5% of all labor hours must be performed by Targeted Section 3 workers.
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Progress Reports
During the pre-construction and construction phases of the project, either the ownership entity, development entity or another designated organization must provide evidence satisfactory to AHFA that the project is progressing as stated in the application. Evidence is provided through completion of the Progress Report.
Progress Reports are due quarterly to AHFA for all approved projects until the development:
reflects (100%) physical completion for two consecutive quarters if lease up less than 100% or
the Low-Income Housing Credit Allocation and Certification (IRS Forms 8609) have been issued
If the Progress Report is due prior to construction commencement, updated site photos are required to be submitted as assurance that no “choice limiting” activities have taken place.
Progress Report Quarterly due dates:
1st: March 31st due by April 15th
2nd: June 30th due by July 15th
3rd: September 30th due by October 15th
4th: December 31st due by January 15th
Progress Reports are completed electronically and submitted online through the AHFA DMS Authority Online system. To request permission to access and/or start the Progress Report process, visit https://multifamily.ahfa.com/AuthorityOnline/Default.aspx.
Please check this page for notices, updates and additional instructions pertaining to Progress Reports.
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*HTF funded projects should contact [email protected] for Extension Request Forms